Importing from email boxes is a straightforward process that simplifies the inclusion of electronic correspondence in your document management system. This allows everyone in your organization to quickly locate emails and attachments without wasting time.

The email import process is so simple that no manual tasks are required; all you need to do is configure the import email accounts and let LogicalDOC handle the rest. LogicalDOC can connect to your mail server and automatically import incoming messages, functioning like a standard email client. Once imported, emails can be easily searched and shared among your team members. This process does not disrupt your existing practices; users will continue to receive emails in their preferred mail client without knowing that LogicalDOC is operating in the background.

This feature can also automate document importing by monitoring specific email accounts designated for receiving important documents from outside your organization. As a result, your document database can be directly populated by your customers and partners.

Key Benefits of this Feature

• Automatically import email attachments into the Document Management System (DMS), saving time and effort.
• Store and organize email attachments directly in LogicalDOC for easy access and retrieval.
• Share imported documents with team members without having to manually forward emails.
• Extract metadata from emails and attachments to automatically categorize and index documents.
• Eliminate manual file uploads by automating the email-to-DMS process.
• Securely archive necessary email attachments to ensure compliance with organizational policies.

Feature Highlights

• Import from mail servers using both POP3 and IMAP protocols.
• Non-intrusive; LogicalDOC operates just like a regular mail client.
• Define routing policies to direct incoming messages to specific target folders.
• Automatically organize emails in folders by year, month, and day.
• Store emails either as individual .eml documents or as separated components (body and attachments).
• Simple and advanced scheduling options available.
• Logs and activity reports for tracking purposes.

Additional Resources

• For more detailed information, refer to the Administrator's Guide.
• You may also be interested in the LogicalDOC Outlook Add-in.