Gather: The Foundation of Document Management

LogicalDOC is a document management solution designed to simplify the collection and organization of company information. One of the main advantages of LogicalDOC is its ability to centralize and categorize documents efficiently. Using an electronic archiving system, users can easily upload, index and catalog documents of various nature, making them quickly accessible and searchable via keywords, tags and metadata. This process not only reduces the time spent searching for information, but also improves the security and integrity of the data, protecting it from unauthorized access and accidental loss.

LogicalDOC simplifies document collection, organization, and security through:

• Mass upload: Allows you to upload large quantities of documents in one go, significantly reducing the time needed for initial archiving. (Import Folders also facilitates bulk import).
• Automatic indexing: Automatically assigns metadata and tags to uploaded documents, making it easier to categorize and search them in the future. (Multilingual Full-text Indexing, Zonal OCR, Barcode Recognition, Zonal Barcode)
• Advanced Search: Allows you to quickly find documents using keywords, tags, filters and Boolean operators, improving information retrieval efficiency. (Document Searching)
• Metadata Management: Allows you to customize and manage metadata for each type of document, improving organization and availability. (Metadata & Templates, Custom Identifier)
• Access Control: Offers differentiated levels of security to protect sensitive documents, defining who can view, modify or delete each document.
• OCR (Optical Character Recognition ): Transforms scanned documents into searchable text, increasing the accessibility of information. (OCR - Optical Character Recognition, Scan to LogicalDOC, Kofax - Metadata Extraction)
• Email import: Allows you to automatically archive emails and their attachments in your document management system. (Import from E-Mail boxes, Microsoft Outlook Add-in)
• Long-term archiving: Supports regulatory compliant archiving, ensuring secure document storage for extended periods. (Retention Policies, Import / Export Archives)
• Multiple format support: Handles various file formats, including PDF, Word, Excel, CAD, DICOM images, and videos.
• Hierarchical categorization: Allows you to organize documents into hierarchical structures for intuitive navigation.
• Automatic backup: Performs periodic backups of documents to ensure their safety and integrity. (Backup)
• Data Migration: Facilitates the migration of documents from other document management systems to LogicalDOC. (Import Folders, Sync, Web-service APIs)
• Intuitive User Interface: It offers a user-friendly interface that makes the system simple to use even for non-expert users. (Web-based Interface)
• Role-based permission management: Allows you to assign specific permissions based on roles within your organization.

Share: Facilitating Teamwork

Another key feature of LogicalDOC is its ability to promote collaboration between members of an organization. The platform offers integrated tools for document versioning (Check-in & Check-out), which allow you to track and manage changes made by different users. This ensures that everyone is working on the most up-to-date version of a document, eliminating confusion and improving consistency. Additionally, LogicalDOC supports document sharing both internally and externally, enabling cooperation with partners and customers. The comment and annotation features allow immediate and constructive feedback, making the workflow more dynamic and efficient.

Enhance teamwork with:

• Automatic versioning: Tracks document changes and keeps a log of previous versions, allowing you to revert to previous versions if necessary. (Version Control, Comparison)
• Real-time collaboration: Allows multiple users to work simultaneously on the same document, reducing review and approval times. (Online Editing / Google Drive, OnlyOffice, Zoho Docs)
• Secure Sharing: Allows sharing of documents with internal and external users with controlled permissions, ensuring that only authorized users can access the information. (Send as E-mail or Download Ticket, Syndication, View Tickets, Citrix ShareFile)
• Comments and Annotations: Offers tools to add notes and comments directly to documents, facilitating feedback and communication between teams. (Annotations)
• Notifications: Send automatic alerts for updates and changes to shared documents, keeping all users informed in real time. (Events Subscription)
• Custom Workflows: Allows you to create customized workflows to manage document approval and review processes. (Workflow, Custom Actions, Reading Confirmation, DocuSign)
• Integration with communication tools: Integrates with email, chat and other communication tools to improve collaboration.
• Remote Access: Offers access to documents from any Internet-connected device, making remote working easier. (Mobile Web Interface, Sync) Note: Native iOS and Android apps are also available.
• Shared Calendars: Allows scheduling and management of document deadlines. (Calendar, Google Calendar)
• Task Management: Allows you to assign and track document-related tasks. (Workflow, Task Manager)
• Activity History: Track all activities performed on documents, providing a complete audit trail.
• Extended Collaboration: Support collaboration with external users through dedicated portals and detailed access controls.
• Single Sign-On (SSO): Facilitates secure access to the platform via unique credentials. (Single Sign-on)
• Integration with project management tools: Integrates with project management software to improve coordination between teams.
• Multi-language support: Enables collaboration in multiple languages, supporting international teams. (Multilingual Interface)